Accounts/Administrative Assistant

Deadline for Applications	Open
Position	Accounts/Administrative Assistant
Date of Issuance	Open
Organizational Unit	Centre For Hand and Reconstructive Microsurgery
Posting	Singapore

CHARMS Core Values: Integrity, Professionalism, Respect for Diversity

Responsibilities

The Administrative officer is responsible for administrative matters relating to official communication for CHARMS clients, as well for the following duties:
Counsel of clients on surgical issues, analyze quotations for most advantageous rates, advise on most effective pre operative options and oversee the preparation of admission process.
Liaise with doctor, management staff and medical colleagues as required.
Prepare scope of work for Procurement action for contracts to be managed by the practice.
Supervise the booking and purchase of tickets for official travel.
Verify invoices for payment to insurance agents against terms of contracts and actual services rendered.
Liaise with Budget and Finance department on Unit’s budget and outstanding obligations.
Secure all communications required to enter the practice for official advertisement with careful follow-ups for analysis and changes as required.
Meet all newly arriving clients, complete their registration and profiling and arrange hospital admission for the client and hotel accommodation for the guests if required.
Draft and/or verify all correspondence/faxes, medical statistics and maintain all medical practice records.
Prepare reports and analysis as required.
Supervise staff within the Practice.

Competencies

Professionalism: Thorough knowledge of medical related processing requirements; in-depth experience; ability to apply sound judgement in the context of assignments given; ability to plan, manage and resolve conflicting priorities.
Technology Awareness: Fully proficient computer skills and use of relevant software, e. g. word processing, travel and data entry processes.
Teamwork: Excellent interpersonal skills and ability to establish and maintain effective working relations and harmony in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity, including gender balance.
Communications: Solid written and spoken communications skills, including the ability to draft standard memoranda and to articulate ideas in a clear, concise style.
Ability to provide detailed explanations orally.

Qualifications

Education

A Diploma/University degree, in business administration or related field, preferably in Business Administration, logistics and or Public Administration.

Work Experience

Candidate should possess a minimum of 2 years of experience in the service/medical industry. Knowledge of communication, press release contacts and publication editorials. Familiarity with private medical practice.

Languages

Fluency in written and spoken English is essential. Knowledge of a second official language-Malay/Chinese would be an asset .

The Centre for Hand and Reconstructive Microsurgery shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal.

The Centre for Hand and Reconstructive Microsurgery (CHARMS) is a non smoking environment.

How to apply

All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. When you receive an automatic notification, there is no need to submit another application on-line or by other means for the same vacancy.

Your application will be screened and evaluated against the requirements set out in the vacancy announcement.

In view of the high volume of applications received, only those applicants who are included in the roster will be notified.

E-mail:

Attention: HR Department
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